Policies....
Tuition/Late Fee
Ongoing Enrollment
Enrollment is continual and ongoing until the office is notified that the student is withdrawing from the studio. Your student's schedule is available in the parent portal. Please check the portal often to be sure you are aware of your student's schedule. You may change the schedule or withdraw your student via the parent portal.
Cancellation Policy
We hate to see you go! As a courtesy, we require parent(s)/guardian(s) give a thirty (30) day written notice via email: glv@gwdancecenter.com. Please use the parent portal to withdraw your student. It is not sufficient notice to merely tell an instructor or supervisor or e-mail or leave a voice-mail of your intent to discontinue. This is so we can invite the next child on the waiting list to join the class the following month. Your withdrawal is not considered complete until you have received confirmation via email.
Miscellaneous
Schedule Changes (Dropping / Adding / Transferring Classes)
How Class Changes Effect Tuition
If you drop one class and add another, it is considered a schedule change and no charge is incurred unless the new class is a different length of time than the class being dropped. For example, if you were taking a 45 minute class and change to a one hour class, your tuition would increase from the fee for a 45 minute class to the fee for an hour class.
If you are adding a class to your current schedule, tuition will increase according to the open school fees based on total hours taken.
Payment
Credit or Bank Draft Authorization Agreement
I hereby authorize the Greater Washington Dance Center, LLC to charge my credit card or checking account for all services and products related to my family's enrollment in classes and activities at the Greater Washington Dance Center, LLC, including but not limited to tuition, memberships, special events, costumes, recital fees, accessories, etc. (Note: Fees are subject to change). If Annual tuition is submitted via monthly installments I understand that my credit or debit card will continue to be charged on the monthly, session or periodic basis unless I notify the front desk by turning in a withdrawal form at the Greater Washington Dance Center, LLC 30 days before intent to discontinue classes. I understand that it will not be sufficient notice to merely tell an instructor or supervisor, nor send an e-mail of our intent to discontinue. I have read this entire agreement and understand that I will be held fully responsible for its terms and conditions of service. I understand that once the monthly installments for my annual tuition have occurred there will be no refund given if I decide to discontinue classes. I agree to notify the Greater Washington Dance Center, LLC, immediately of any change of the status of my charge account including but not limited to card expiration, name change, limitation of use, loss of theft or the card, etc. In the event that the amount charged is refused for whatever reason, I accept responsibility for full payment for the amount charged as well as a NSF fee of $15.00.
Performance & Costume Fees
There will be a costume fee for our annual recital. The fee will be determined each January. All costume fees must be paid by February 1.
Recitals
The annual Spring Recital will be held each June. This is an optional activity. Those choosing to participate are required to pay a costume/recital fee due in the month of February preceding the Spring Recital.
Costumes
The costume and recital fee is determined each January and is based on the actual costs the studio will incur to present the recital. The fee covers costumes, venue rental, programs, and teachers. All costume and recital fees are non-refundable. No child will receive a costume until fee is paid and tuition is current. Children joining the studio after February 28 may not be able to participate in the recital due to the inability to order costumes at that late date.
Release of Liability
In consideration of allowing the previously declared participant(s) to begin participation in the Greater Washington Dance Center, LLC activities, while on the premises and property of said Center, the undersigned, for themselves, and/or being the legal and acting guardian of participant, acting for themselves and on behalf of the participant, release and hold harmless the Greater Washington Dance Center, LLC, and its owners, employees, and agents of and from any and all liability, claims, demands, and causes of action whatsoever, arising out of or related to any loss, damage, or injury, including death, that may be sustained by the participant and/or the undersigned, while in or upon the premises upon which the Greater Washington Dance Center, LLC is conducted, or any premises under the control and supervision of the Greater Washington Dance Center, LLC, its owners, officers, employees, or agents or in route to or from any of said premises, or while at any premises or place when activities sponsored by or participated in by the Greater Washington Dance Center, LLC, its owners, officers, agents, or employees.
Assumption of Risk
Participation in physical activities can involve motion, rotation, and height in a unique environment and as such carries with it a certain assumption of risk. The undersigned and the participant(s) choose to voluntarily enter upon said premises under the control of said corporation, knowing their present condition and knowing that said condition may become more hazardous and dangerous during the time the participant or the undersigned is upon said premises. The undersigned and the participant(s) voluntarily assume any and all risks of loss, damage, or injury that may be sustained by the participant(s) and/or the undersigned or any property owner by them while on or upon said premises described above. The corporation may but shall not be obliged to carry insurance on the participant(s), and the existence of insurance shall not change, alter, or increase the liability of the corporation to the participant and the undersigned or affect the terms of this Release. In signing this Release, the undersigned acknowledges:
a) That he/she had read thoroughly and understands completely, the terms of Registration and Release and signs it voluntarily,
b) That the undersigned signing either for themselves as an adult, as a parent or as Legal Guardian is, in fact, the true and legal guardian and has the consent of the participant.
Medical Emergencies
The undersigned gives permission for the Greater Washington Dance Center, LLC, owners, officers, employees, and/or agents to seek emergency medical treatment for the participant(s) in the event they are unable to reach any parent or guardian. The undersigned also agrees that they themselves will be responsible for any financial debt incurred by said action.
Marketing Release
I understand that my child’s likeness may be used in the Greater Washington Dance Center, LLC ads, promotional videos, website material, or various other marketing. These images will be used for the Greater Washington Dance Center, LLC purposes only, and will not be given or sold to outside companies or individuals.
- Tuition is an annual amount which you may pay in full or in installments automatically drafted the first day of each month, utilizing the payment method you have stored in your online account. A $15 late fee will be added to all annual tuition installment payments not paid by the 10th of each month. If payment is not paid by the 1st of the following month, that class spot may be given to the next child on the waiting list.
- Tuition is not prorated for absences, holidays or partial months. It is an annual tuition.
- The Greater Washington Dance Center, LLC will only send statements via email to delinquent or problem accounts.
- Accounts that are not reconciled by the 1st of the following month will result in the student(s) being dropped from classes. Reconciled accounts will have an opportunity to re-enroll student(s) in classes; however the desire to do so does not guarantee that the same class/schedule will be available. A re-enrollment fee of $20.00 will apply.
- Accounts that become more than 60 days overdue will be considered grounds for collections action.
- Declined credit card charges or bank drafts will be charged a $15.00 fee. Bank account and credit card information shall be current, active, and drawn on a local bank only.
- We honor Visa, MasterCard and American Express.
- Anyone wishing to pay for monthly tuition or fees via an alternate form of payment (other than our auto draft payment system) will incur a $15 processing fee per transaction. The $15 fee will apply each time a payment (for tuition; costumes; performance fees; etc.) is made with cash, check or by credit card at the studio. If you wish to consistently pay via an alternate payment method, the $15 processing will be built into your monthly charges. Contact the studio if you wish to pay other than through the auto draft system. The only exception to this is persons wishing to pay for the year in full. If you wish to pay for the year in full, you may do so by using an acceptable alternate payment method without the $15 processing fee.
Ongoing Enrollment
Enrollment is continual and ongoing until the office is notified that the student is withdrawing from the studio. Your student's schedule is available in the parent portal. Please check the portal often to be sure you are aware of your student's schedule. You may change the schedule or withdraw your student via the parent portal.
Cancellation Policy
We hate to see you go! As a courtesy, we require parent(s)/guardian(s) give a thirty (30) day written notice via email: glv@gwdancecenter.com. Please use the parent portal to withdraw your student. It is not sufficient notice to merely tell an instructor or supervisor or e-mail or leave a voice-mail of your intent to discontinue. This is so we can invite the next child on the waiting list to join the class the following month. Your withdrawal is not considered complete until you have received confirmation via email.
Miscellaneous
- All Annual tuition installment payments will occur within the first business day of each month and other miscellaneous charges, such as costumes and recital fees, etc. will occur on the given fee schedule for the season.
- ONCE OUR CREDIT CARD AND CHECKING DRAFTS OCCUR NO REFUNDS WILL BE GIVEN. NO EXCEPTIONS.
- No student should arrive more than 15 minutes before the beginning of class. Your child must be picked up directly after their class. All students must wear a suitable cover up over their dance clothes when outside of the studio.
Schedule Changes (Dropping / Adding / Transferring Classes)
- If it becomes necessary for you to drop a class or add a class, these changes must be made through your parent portal.
- If you add a class, it is assumed you wish to participate in the recital for that class.
- You will receive confirmation of your change once it has been received and your account has been updated. Do not consider requested changes effective until confirmation by email has been received.
- Please note that by verbally dropping; adding a class or discussing this change with instructors does not make the change official. You must drop the class(es) in the GWDC Parent Portal.
- Please Note: NO REFUNDS will be given for classes not attended.
How Class Changes Effect Tuition
If you drop one class and add another, it is considered a schedule change and no charge is incurred unless the new class is a different length of time than the class being dropped. For example, if you were taking a 45 minute class and change to a one hour class, your tuition would increase from the fee for a 45 minute class to the fee for an hour class.
If you are adding a class to your current schedule, tuition will increase according to the open school fees based on total hours taken.
Payment
Credit or Bank Draft Authorization Agreement
I hereby authorize the Greater Washington Dance Center, LLC to charge my credit card or checking account for all services and products related to my family's enrollment in classes and activities at the Greater Washington Dance Center, LLC, including but not limited to tuition, memberships, special events, costumes, recital fees, accessories, etc. (Note: Fees are subject to change). If Annual tuition is submitted via monthly installments I understand that my credit or debit card will continue to be charged on the monthly, session or periodic basis unless I notify the front desk by turning in a withdrawal form at the Greater Washington Dance Center, LLC 30 days before intent to discontinue classes. I understand that it will not be sufficient notice to merely tell an instructor or supervisor, nor send an e-mail of our intent to discontinue. I have read this entire agreement and understand that I will be held fully responsible for its terms and conditions of service. I understand that once the monthly installments for my annual tuition have occurred there will be no refund given if I decide to discontinue classes. I agree to notify the Greater Washington Dance Center, LLC, immediately of any change of the status of my charge account including but not limited to card expiration, name change, limitation of use, loss of theft or the card, etc. In the event that the amount charged is refused for whatever reason, I accept responsibility for full payment for the amount charged as well as a NSF fee of $15.00.
Performance & Costume Fees
There will be a costume fee for our annual recital. The fee will be determined each January. All costume fees must be paid by February 1.
Recitals
The annual Spring Recital will be held each June. This is an optional activity. Those choosing to participate are required to pay a costume/recital fee due in the month of February preceding the Spring Recital.
Costumes
The costume and recital fee is determined each January and is based on the actual costs the studio will incur to present the recital. The fee covers costumes, venue rental, programs, and teachers. All costume and recital fees are non-refundable. No child will receive a costume until fee is paid and tuition is current. Children joining the studio after February 28 may not be able to participate in the recital due to the inability to order costumes at that late date.
Release of Liability
In consideration of allowing the previously declared participant(s) to begin participation in the Greater Washington Dance Center, LLC activities, while on the premises and property of said Center, the undersigned, for themselves, and/or being the legal and acting guardian of participant, acting for themselves and on behalf of the participant, release and hold harmless the Greater Washington Dance Center, LLC, and its owners, employees, and agents of and from any and all liability, claims, demands, and causes of action whatsoever, arising out of or related to any loss, damage, or injury, including death, that may be sustained by the participant and/or the undersigned, while in or upon the premises upon which the Greater Washington Dance Center, LLC is conducted, or any premises under the control and supervision of the Greater Washington Dance Center, LLC, its owners, officers, employees, or agents or in route to or from any of said premises, or while at any premises or place when activities sponsored by or participated in by the Greater Washington Dance Center, LLC, its owners, officers, agents, or employees.
Assumption of Risk
Participation in physical activities can involve motion, rotation, and height in a unique environment and as such carries with it a certain assumption of risk. The undersigned and the participant(s) choose to voluntarily enter upon said premises under the control of said corporation, knowing their present condition and knowing that said condition may become more hazardous and dangerous during the time the participant or the undersigned is upon said premises. The undersigned and the participant(s) voluntarily assume any and all risks of loss, damage, or injury that may be sustained by the participant(s) and/or the undersigned or any property owner by them while on or upon said premises described above. The corporation may but shall not be obliged to carry insurance on the participant(s), and the existence of insurance shall not change, alter, or increase the liability of the corporation to the participant and the undersigned or affect the terms of this Release. In signing this Release, the undersigned acknowledges:
a) That he/she had read thoroughly and understands completely, the terms of Registration and Release and signs it voluntarily,
b) That the undersigned signing either for themselves as an adult, as a parent or as Legal Guardian is, in fact, the true and legal guardian and has the consent of the participant.
Medical Emergencies
The undersigned gives permission for the Greater Washington Dance Center, LLC, owners, officers, employees, and/or agents to seek emergency medical treatment for the participant(s) in the event they are unable to reach any parent or guardian. The undersigned also agrees that they themselves will be responsible for any financial debt incurred by said action.
Marketing Release
I understand that my child’s likeness may be used in the Greater Washington Dance Center, LLC ads, promotional videos, website material, or various other marketing. These images will be used for the Greater Washington Dance Center, LLC purposes only, and will not be given or sold to outside companies or individuals.